Reminders for BAVS registrants

August 14, 2013 by bavs2013

Dear all,

Many thanks to those who have already registered for the conference. I hope you are having restful and productive summers. The BAVS2013 conference programme is in the process of a final update but remains online to download as revision occurs. If you have not yet registered, please do so through the online shop as soon as possible. We need to confirm numbers for those requiring overnight accommodation in particular by the beginning of next week. A few points of information below:

1.          Abstracts

We intend to make abstracts available online and in select hard copies in the conference venues. If you wish to submit a revised abstract, or do not want your abstract to be available on this website, please let us know by email as soon as possible.

2.     Registration and Accommodation

Registration will take place in the foyer of the Moore Building/ Management (#12 on this Campus Map) from 11am on the day of the conference. Overnight delegates can collect room keys at that point and there will be a facility for luggage storage. You will be able to access your accommodation during the first tea break at 2.30. All sessions and plenaries will be taking place within the Moore Building and publisher’s stands will be in the foyer or adjacent rooms. Standard overnight accommodation is in Reid Hall (#42 on Campus Map); keynote speakers, doubles, and accessible rooms are in Gowar Hall (#48 on Map). Parking is available near the accommodation and the conference venue.

3.     Accommodation on the 28th and 31st

If you require accommodation on the 28th and/or 31st please ensure that you book this via the online shop even if you have informed the conference organisers (with the exception of our keynote speakers). Delegates arriving on the 28th should go to the accommodation reception at the Hub (41 on map) to collect keys and directions for accommodation. We will be in touch to see if early delegates wish to join us for a drink on the evening of the 28th.

4.     A/V requirements

All the rooms we will be using come with computers and data projectors as standard equipment. Access will be available to the rooms in advance to allow speakers to upload presentations if necessary. Please let us know if you have any advanced A/V requirements.

5.     Final Programme

The final version of the programme with panel chairs and venues will be available on this website at the end of the week. It will be circulated by email next week. We are seeking to minimise rescheduling, but please do check for any changes due to late withdrawals.

6.     Getting to Royal Holloway

A regular train service runs to Egham station (40 mins from Waterloo; 40 mins from Reading) and taxis are available outside the ticket office. Otherwise it’s a 10-15 min walk up the hill. Bus First 71 runs direct from Heathrow to outside the College every 30 mins from T5 and takes about 40 minutes. Full directions for all forms of transport are available via http://www.rhul.ac.uk/aboutus/locationmap/home.aspx.

7.     BAVS Membership

Delegates are reminded that the registration fee for the 2013 BAVS conference does not include membership of BAVS. All delegates must be BAVS members for 2013-14 (the membership year starts in September). For further details please see http://www.bavsuk.org/membership.htm.

We look forward to welcoming you to Royal Holloway at the end of the month. Please don’t hesitate to get in touch if you have any more questions.

With very best wishes,

Ruth Livesey – on behalf of the conference committee, BAVS2013

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